Embrace the Future: Five Ways Generative AI Can Enhance Your Workday

Not long ago, the concept of generative artificial intelligence (AI) might have felt like something out of a science fiction novel. Today, it has transitioned from fiction to reality, effectively enabling us to work smarter, not harder. Tasks like composing emails, scheduling meetings, and creating presentations can now be executed effortlessly with AI support. In a recent Information Technology Services (ITS) Summer Series session, Technology Transformation Specialist Shannon Glennon shared practical tips to help faculty and staff integrate generative AI tools into their daily workflows. Here are five simple yet effective ways to get started.

1. Compose Emails With Professionalism and Poise

Crafting the perfect email can often be time-consuming. Whether you’re reaching out to a colleague or following up with a student, AI tools such as Microsoft Copilot can assist in drafting polished emails in mere seconds. "Start with what you’re looking to create," advises Glennon. "Be specific, provide context, and don’t hesitate to refine your prompt if you’re not satisfied with the output."

Pro Tip: To ensure that the AI mimics your unique tone and style, consider sharing a few past emails as examples. This personalized approach enhances the AI’s ability to produce drafts that resonate with your voice.

2. Let AI Be Your Personal Assistant

Scheduling meetings can often feel like a juggling act involving endless back-and-forth communications. This is where Microsoft Copilot shines, especially if you have a Copilot Work license. This AI tool seamlessly checks Outlook calendars, proposes suitable time slots, and even sends meeting invites, allowing you to redirect your focus to more pressing tasks.

“It’s like having a scheduling sidekick who’s always hyper-attuned to your team’s availability,” Glennon explains. The simplicity of scheduling through AI not only saves time but enhances team productivity.

3. Create Docs, Decks, and Forms in a Flash

Whether you need a PowerPoint presentation for a lecture or a Microsoft Form to gather student feedback, AI can generate these documents almost instantaneously. "You can create a presentation from scratch or summarize a meeting transcript into a Word document for future reference—it’s all about saving time," emphasizes Glennon.

Pro Tip: If you hold a Microsoft Copilot Work license, opt for Teams over Zoom to gain easier access to obtaining meeting transcripts. The integration across Microsoft 365 apps supports a smoother workflow.

4. Summarize Longer, More Complex Source Material Into Concise Bullet Points

In the age of information overload, finding the time to read lengthy materials can be daunting. Fortunately, AI tools are capable of summarizing extensive texts—be it research papers or detailed reports—into concise bullet points that are easy to digest. To make it even more enjoyable, consider asking the AI to summarize documents in whimsical styles, like that of your favorite sports announcer or a beloved fictional character.

Pro Tip: While AI can be incredibly helpful, it’s important to remember that it can occasionally produce inaccurate information. Make a habit of cross-checking any critical details to ensure accuracy.

5. Add Some Visual Flair

Visual elements can significantly enhance presentations and social media posts. When you need a striking image, AI tools can generate custom visuals in a matter of seconds, eliminating the need for advanced design skills. Glennon notes, “AI-generated images are great for making your content pop. It’s an effortless way to inject visual interest into reports and presentations.”

Getting Started with AI Safely

Before diving into the world of generative AI, it’s vital to ensure that any university-owned data is only entered through University-approved AI tools, using your syr.edu or g.syr.edu credentials. This safeguards your information while allowing you to harness the power of AI effectively.

As Shannon Glennon aptly puts it, “Generative AI isn’t just a trend; it’s a tool. And like any tool, it’s all about how you use it.”

Stay Informed with ITS Resources

For those eager to dive deeper, subscribing to the AI Insights newsletter is a great way to receive periodic tips, demos, and updates. Additionally, you can explore past training session videos or register for upcoming sessions, such as:

• July 29: Interactive Video Learning with PlayPosit
• Aug. 12: Orange Access: Modernizing Identity Management

With these resources, you’ll be well-equipped to leverage generative AI tools and transform your workday. Whether it’s easier communication, streamlined scheduling, or enhanced presentations, the future of work is indeed looking brighter with AI.